Asana

Asana is web-based software-as-a-service designed to improve team collaboration. It focuses on allowing users to manage projects and tasks online without the use of email.

Each team can create a workspace. Workspaces contain projects, and projects contain tasks. In each task, users can add notes, comments, attachments, and tags. Users can follow projects and tasks and, when the state of a project or task changes, followers get updates about the changes in their inboxes.

In May 2013, Asana launched Organizations, which enables companies to adopt Asana at enterprise scale. Organizations added an Asana Team Browser, a user dashboard, employee auto-join and IT administration abilities related to provisioning and permissions.

Asana’s capabilities

Asana has plenty of features to help your organization track work in a way that fits every team’s workflow, providing transparency and clarity to teammates. It’s easy to get started, and even as your team grows or processes change, Asana is flexible enough to adapt with you. Check out a comprehensive list of features to see even more ways you can use Asana.

Project management

  • Projects—Organize your work into shared projects as lists or kanban boards for your initiatives, meetings, and programs.
  • Tasks and subtasks—Break work into manageable pieces for you and your team or show additional steps to complete an overall task.
  • Task assignees—Give tasks a clear owner, so everyone knows who’s responsible.
  • Sections and columns—Group tasks into sections or columns in a list or board project (respectively) to keep tasks organized, or match your workflow stages.
  • Custom fields—Enable you to add more data to tasks in Asana projects. Field names, types, and values are customizable, so you can create a field for whatever is important to your workflow.*
  • Start and Due dates—Due dates ensure every task gets completed on time. You can view tasks on an Asana calendar, or even your work calendar.
  • Due times—Specify the time something is due so you don’t miss a deadline, and everyone will know when you need it by—no matter their time zone.
  • Attachments—Add files from your computer, Google Drive, OneDrive, Dropbox, or Box to any task or conversation.
  • Likes—Acknowledge a task or comment, say thanks, give a thumbs up, or vote for a task with a like.
  • Tasks in multiple projects—Keep the same task in multiple projects to show work in different contexts without duplicating efforts.
  • Dependencies—Task dependencies make it clear which tasks are ready to start, and which tasks are waiting on others.
  • Templates—Asana-created templates are a simple way to add new workflows to Asana.
  • Comment-only projects—Prevent accidental changes to your projects or templates by allowing certain project members to make only task comments, while still giving them access to information in the project.

 Communication

  • Task comments—Comment directly on a task, to clarify exactly what needs to be done, and mention teammates or other work in Asana so everyone and everything stay connected. Quickly acknowledge tasks with pre-populated quick responses.
  • Project conversations—Discuss a project’s progress to keep the momentum going.
  • Team pages—See all of your team’s projects in one place, have a space for all-team conversations and announcements, and put a description of your team.
  • Status updates—Share the current state of the project with stakeholders and populate My Dashboard with this information.
  • Languages—Asana is available in English, French, and German.

Views

  • My Tasks—Plan your day with a prioritized to-do list.
  • Inbox—Get automatic updates about just the projects, conversations, and tasks that matter to you.
  • Search—Find the work you need quickly, without having to organize it painstakingly.
  • Dashboard–Get a high-level view of work happening across your organization. Add projects to your dashboard and view Dashboard reports in Google Sheets.
  • Calendars—See any list of tasks on a Calendar to get a clear view of when work is due.
  • Files View—Find the project files you need quickly in a gallery view with all of the project’s attachments.
  • Colorblind friendly mode—See the full Asana color palette clearly in colorblind friendly mode.

Team management

  • Teams—Create teams to organize your projects and connect teammates with a shared calendar and conversations. You can also control team privacy settings.
  • Followers—Add teammates as followers so they can follow along with work on the task and receive relevant notifications with task updates.
  • Guests—Collaborate with vendors, contractors, and partners in Asana.
  • Permissions—Limit access to any project, create hidden teams for sensitive work, or make public teams and projects for access by your entire organization.
  • Admin controls—Designate Organization admins who can add, remove, and manage members and their settings, and enforce password complexity. Asana Enterprise customers have additional controls with SAML and the Admin API.†
  • Privacy controls—Limit access to any project, create hidden teams for sensitive work, or make teams public.
  • Data security—Easily export or delete data from Asana, and have your data backed up on a separate server. Enterprise customers can also expect a 99.9% SLA uptime.†

Integrations

This is only a select list. Visit the apps page to see all integrations, or the developers page to learn about building your own.

File sharing

  • DropboxGoogle Drive, and Box—Attach files directly to tasks with a built-in file chooser.

Communication

  • Slack—When there are changes in your Asana workspace, updates will automatically post to a Slack channel. You can also create, complete, and edit tasks from Slack.
  • Hipchat—Get notifications in specific rooms when tasks are created, assigned, commented on, or have new attachments.
  • Send emails to Asana—Send or forward emails to Asana so you can make email actionable and not lose track of important information.
  • Asana for Gmail Add-on—Turn emails with clients, customers, and teammates into actionable tasks that are tracked in Asana—without leaving your inbox.

Work tracking

  • Chrome—Quickly and easily add tasks to Asana from any web page in Chrome.
  • Github—Link Github commits to tasks so your team can stay on top of recent code changes.
  • Google Sheets—Dashboard reporting in Google Sheets pulls data from Asana projects in My Dashboard so you can create custom reports and visualizations.
  • Instagantt—Create Gantt charts from your Asana projects, and visually plan out project schedules and map dependencies.
  • Zapier–Zapier connects to hundreds of other apps you use to send tasks to Asana automatically without creating work or duplicating information.
  • Harvest—A built-in timer so you can track time on any task without leaving Asana.
  • Wufoo and Google Forms—Create custom webforms to capture work requests, bugs, referrals, and more to perfectly capture details and have them automatically mapped into Asana tasks.

Support

  • Help—Asana’s support team answers your questions and troubleshoot. You can also search through their extensive Guide for more information.
  • Premium support—Get educational resources like webinars, recorded trainings, and access to their customer community forum from their Customer Success team. Plus, get priority support for your questions.
  • Enterprise support—Get help from a Customer Success Manager to transition your workflows to Asana, access trainings, and more. Plus, guaranteed priority support.

Mobile

  • iOS
  • Android

Asana’s mobile app helps you track work and stay up to date on the go. Just like their web app, you can use it to create tasks and projects, have conversations about them, and get updates on their progress on and offline.

Asana Logo
  • Editor Rating
  • Rated 4.5 stars
  • 90%

  • Asana
  • Reviewed by:
  • Published on:
  • Last modified: March 13, 2018